At GeoPostcodes, a fast-growing Belgian tech company, we are looking for a devoted Administrative Officer to manage administration responsibilities across the teams of HR, Finance and Customer Success. Main duties include managing payroll, preparing regular reports (e.g. expenses and office budgets) and organizing financial and employee administration. Ultimately, you should be able to ensure the administrative activities of those departments run smoothly on a daily and long-term basis.

GeoPostcodes offers datasets that are used around the globe by Fortune 500 companies and are essential to creators of geolocation products. The customers that rely on our expertise include Pinterest, wish.com, SAP, DHL, and many others. You’ll be joining a team of passionate industry experts who care about results, quality and respect your personal time.

Your Mission

• Manage accounts receivable including follow-up with customers that are late on payments.
• Administer payroll and payroll-related expenses in coordination with Geopostcodes social secretary.
• Answer queries by employees payroll-related.
• Prepare regular reports on expenses and office budgets.
• Assist in the onboarding process for new hires.
• Assist in in-house or off-site team activities.
• Office Management (supplies, correspondence, equipment).
• Maintain a company calendar and schedule appointments and meeting rooms.

We offer

• A company where you can be fully transparent and open about what’s going well, but also what you are struggling with, and a group of colleagues that help each other, in order to win as a team.
• The world as your playground from a funky co-working space (MeetDistrict Madou), located in the heart of Europe’s capital at a 15-minute walk from Brussels Central Station.
• A great bunch of international, open-minded colleagues who want to achieve results together.
• Very frequent town hall meetings, team dinners and team buildings!
• A competitive remuneration package, including a bonus, meal vouchers, etc.

• Loves to put the dots on the i.
• Exceptional attention to detail and time management to handle multiple, varied tasks across departments.
• Solid knowledge of payroll procedures.
• Experience with office management software like MS Office (MS Excel, MS Word, MS Outlook specifically).
• Strong organization skills with a problem-solving attitude.
• Excellent written and verbal communication skills in English and Dutch or French.
• Part time (4/5) or full time availability.
• Experience with accounting software is a plus.